By-laws of Santa Fe Trail Gun Club
As amended at the April 5th, 2014 meeting.
The name of the organization shall be Santa Fe Trail Gun Club
The object of the this organization shall be the encouragement of organized rifle and pistol shooting
among the citizens of the UNITED STATES OF AMERICA who are residents of our community, with
a view toward a better knowledge on the part of such citizens on the safe handling and proper care of
firearms, as well as improved marksmanship. It shall be our further object and purpose to provide for
the development of those characteristics of honesty, good fellowship, self-discipline, team-play and
self-reliance which are the essentials of good sportsmanship and the foundation of true patriotism.
Any citizen of the United States of America or an Alien who has been lawfully admitted for permanent
residency in the United States and is 18 years of age or older and is a member of the National Rifle
Association (NRA) or is in the process of becoming a member of the NRA may become a member of
this organization who’s application is approved by a majority vote of the Executive Committee after
subscribing to the following pledge and upon payment of the usual initiation fee and membership dues.
Continuing membership in the Santa Fe Trail Gun Club is also contingent upon the member
continuing membership in the NRA. Additionally, as a condition of membership it shall be the
responsibility of each member to provide voluntary service to the club by serving on committees and/or
work details that are called for during the year.
The Santa Fe Trail Gun Club Pledge
I CERTIFY that I am a citizen of the UNITED STATES OF AMERICA and that I will abide by the
Constitution of The United States of America; that I have never been convicted of a crime of violence,
and if admitted to the membership, I will faithfully endeavor to fulfill the obligation of good
sportsmanship and good citizenship.
Classifications of Membership
a. Type I . A Type I membership shall be a membership issued to a successful applicant who meets
the membership requirements as stated in these by-laws upon payment of the initiation fee and
membership dues for the current year.
b. Type II . A Type II membership shall be designated as a Life Membership and shall be issued to
any member with 25 years of membership in the Santa Fe Trail Gun Club upon application
and approval of the Executive Committee. Annual dues shall be waived for Life Membership.
c. Type III . A Type III membership shall be designated as an Honorary Membership and may be
granted to any person eligible for a Class I membership upon recommendation of the Executive
Committee. Honorary Memberships shall expire at the end of the year in which such
membership is granted and thereafter may be granted for a one-year period upon
recommendation of the Executive Committee.
d. Type I Family . A Type I Family membership is available to any Type I member and spouse and
children claimed as dependents. Children under 18 years of age mush be accompanied by an
adult Type I member or the members spouse. All members of a Type I Family membership must
fill out a membership application/information sheet.
a. Application Fee . A nonrefundable application fee of $20.00 shall be submitted with each
application for membership in The Santa Fe Trail Gun Club. The application fee will be
deducted from the total owed when the applicant is approved for membership.
b. Lead Mitigation Fee . Each member shall be assessed an annual Lead Mitigation Fee in the
amount of $5.00. This fee is to be put into a Restricted Reserve Fund to fund lead mitigation.
The fee is included in the regular dues collected from each member.
c. Dues Continuing Members . The annual membership dues to the club shall be payable on or
before January 1 of each year. If the dues are not paid within a 90-day grace period the
membership is automatically terminated. To renew said membership, the individual must
present a completed application form at a regular monthly meeting. The acceptance or rejection
of said application will require a two-thirds majority vote of attending members. Dues are as set
in Article V, b.
d. Dues New Members . Inaugural year membership dues are not prorated January thru October.
The annual membership dues to the club, that are due upon approval of the membership, are on
a prorated basis during the year in which a new member joins the club. The prorated schedule is
as follows: The dues are 100% when joining in January through March, 75% when joining in
April through June, and 50% when joining in July through September. If a new member joins
during October through December the dues are 100% for which the member shall be considered
paid for the rest of the current year as well as for the next full year. Each dues level includes the
annual mitigation fee of $5.00.
e. No member of the club in arrears shall be eligible to vote or to enjoy any of the privileges or
benefits of this organization.
a. Annual Meeting . The annual meeting of the club shall be held during the regular December
meeting. The election of Officers will during the annual meeting. If the annual meeting shall
not take place at the time designated, it shall be held within a reasonable time thereafter and the
officers shall hold over until their successors are elected.
b. Regular Meeting . The regular business meeting of the club for transaction of ordinary business
shall be held each month at such time and place as may be fixed by the Executive Committee.
During the September meeting of each year the amount to be charged for annual dues and
initiation fees, which will take effect in the next calendar year, will be discussed. The members
present at the October meeting will vote on the proposed fee changes. The results will be
reported to the membership in the following newsletter.
c. Special Meetings . A special meeting of the club maybe held at any time upon the call of the
President or upon the call of the Executive Committee, or upon demand in writing, stating the
object of the proposed meeting, and signed by not less than 20% of the members entitled to
vote. Notice of the time, place and object of any special meeting shall be given all officers and
members in good standing in writing by United States mail not less than seven days prior to the
date fixed for the holding of the meeting. The Executive Committee shall fix the place of such
a. The Executive Officers of this organization shall be the President, Vice-President, Secretary,
Treasurer and the Publicity Officer, who acting together shall constitute the Executive
Committee. They shall hold offices for one year or until their successors are elected. The
President shall server a one year term, the next year the Vice-President shall assume the
President's duties. There will be annual elections for the offices of Vice-President, Secretary,
Treasurer and Publicity Officer. Secretary, Treasurer and Publicity Officer can be re-elected.
b. The Executive Committee shall have general supervision and control of all activities of the club.
c. Two members of the club shall be appointed from the club membership at large to be on the
Executive Committee for a one year term. These positions may be reappointed the next year.
d. Meetings of the Executive Committee shall be held at such time and place as the Committee
may determine. Special meetings may be held at any time on the call of the President or on
demand, in writing to the Secretary, by three members of the committee.
e. Resignation of any officer may be accepted by a majority vote of the remaining members of the
f. Four members of the Executive Committee shall constitute a quorum.
g. A vacancy in the Executive Committee may be filled by a majority vote of the members of the
club at any regular meeting. However, if more than one vacancy exists, a special meeting of the
club shall be called and new officers shall be elected to fill the vacancies until the date of the
next annual meeting.
Duties of Officers
a. President . The President shall preside at all meetings of the organization and of the Executive
Committee. He shall be a member ex officio of all regular and special committees, and shall
perform all such other duties as usually pertains to his office.
b. Vice President . The Vice President shall perform the duties of the President in his absence or at
the President’s request and shall be membership coordinator.
c. Secretary . The Secretary shall conduct all official correspondence pertaining to the proper
preparation and forwarding of all reports required of the club by the National Rifle Association
and by the Director of Civilian Marksmanship. He shall notify the members of the special and
annual meetings as required by Article V. He shall keep a true record of all meetings of the
Executive Committee and of the club and have the custody of the books and papers of the club.
He shall be responsible for re-affiliating the club annually with the National Rifle Association.
All applications for membership in the club shall be given to the Secretary.
d. Treasurer . The Treasurer shall be responsible for the collection of all fees and dues and shall
deposit all amounts collected and/or received into the bank account approved by the Executive
Committee. Such money shall be withdrawn by check signed by the Treasurer and President for
the payment of such bills that accrue to the Santa Fe Trail Gun Club. He shall be responsible
for maintaining proper signature cards evidencing proper signatures, as may be approved by the
Executive Committee. The Treasurer shall keep an accurate account of all his transactions and
render a detailed report, with vouchers, at any meeting of the Executive Committee when
requested and an annual report to the club at the annual meeting. The Treasurer shall be
responsible for monitoring the NRA Recruiting Program. He shall be responsible for getting the
completed NRA application and correct fees from new Club Members and sending the
completed applications and fees to the NRA. The first copy (white) of the form is sent to the
NRA, the second copy (yellow) is retained by the Club and the third copy (pink) is given to the
e. Publicity Officer . The duties of the Publicity Officer shall be the publication of activities of The
Santa Fe Trail Gun Club as widely as possible through the available news media and shall be
responsible for maintaining the club website and facebook page and for producing the annual
club newsletter and distributing to all Class I members.
Suspension or Expulsion
a. Any officer may be removed by a two-thirds vote of the members in good standing present at
any special meeting called for the purpose. No vote on suspension or removal may be taken
unless at least fifteen days notice in writing shall have been given to the officer of the reasons
for his removal and of the time and place of the special meeting at which such ballot on his
removal is to be taken. At such special meeting, the officer shall be given a full hearing.
b. Any member may be suspended or expelled from the club for any cause deemed sufficient by
the Executive Committee by a two-thirds affirmative vote of the members of the committee
present at any regular of special meeting. No vote on suspension or expulsion may be taken
unless at least fifteen days notice, in writing, shall have been given to the member of the
charges preferred and of the time and place of the meeting of the Executive Committee at which
such charges will be considered. At such meeting the member under charge will be considered.
At such meeting the member under charge will be accorded a full hearing.
c. Charges against any officer or member may be preferred by any member in good standing. They
shall be in writing, clearly stating the facts relied upon, and accompanied by all affidavits or
exhibits which are to be used in their support. Such charges shall be filed with the Secretary,
who will immediately notify the President. The President will call a meeting of the Executive
Committee to hear the charges. The Secretary will give at least fifteen days notice of the
meeting to each member of the Executive Committee and to the accuser and to the accused,
which notice shall be in writing and will include a true copy of the charges and of supporting
affidavits and exhibits.
d. Any member suspended or expelled by the Executive Committee may appeal to the full
membership of the organization. Such appeal shall be made to the Secretary, in writing, who
will notify the President. The President will call a special meeting of the organization for the
purpose of acting on the appeal. The Secretary shall give at least fifteen days notice, in writing,
to all members of the club in good standing, stating the date, time, place and reason for such
special meeting. At the meeting of the full club, the Secretary will read the original charges, the
supporting affidavits and will read or display the accompanying exhibits, and will read the
minutes of the special meeting of the Executive Committee at which the charges were heard and
action taken. A full hearing will be given the accuser and the accused. A vote will be taken by
ballot of the members in good standing present and a two-thirds vote shall be required to reverse
the action of the Executive Committee.
e. Any official or member of the club who has been suspended or expelled by the National Rifle
Association shall automatically stand suspended or expelled from this organization immediately
upon receipt of official notice by the Secretary of the club from the Secretary of the National
All rifle, revolver or pistol competitions held by the club will be governed by the rules and regulations
of the National Rifle Association, approved by the Director of Civilian Marksmanship and the
Secretary of the Army.
Any amendment to these by-laws may be voted on at any meeting of the club after notice has been sent
to each member by United States mail, and or by e-mail at least ten days previously. A two-thirds vote
of the members will be necessary to pass such amendment.